We are able to reimburse admitted students up to a maximum of $300 for hotel and transportation costs for a one-time official admissions visit as long as IU requirements are met, receipts and forms are properly submitted, and the visit is made prior to the confirmation deadline of April 15, 2025 (if your confirmation deadline is after April 15, please contact our office about travel reimbursements). All receipts and forms outlined below must be received by the Office of Admissions within 72 hours of the visit.
Only the costs outlined below (hotel and transportation) are eligible for reimbursement.
If you are traveling as part of a multi-destination trip, prior approval is REQUIRED by our office and IU travel for any reimbursement to occur. Contact us at lawadmis@indiana.edu and describe your travel plans.
Requirements
- Travel reimbursements up to a maximum of $300 are available for a one-time visit prior to April 15, 2025 and may be used while visiting during Admitted Student Day weekends or surrounding an official admissions individual visit. Official admissions individual visits are Monday through Friday during normal business hours and must be scheduled through the Office of Admissions with at least 72 hours' notice. Note: during Admitted Student Days, if you reserve a room in our Biddle hotel room block (group rate of $149/night), the total will be deducted from the travel reimbursement maximum of $300.
- Only admitted students traveling from their current or permanent address from at least 75 miles outside of Bloomington will be eligible for reimbursement of lodging and transportation up to a maximum of $300.
- Prior to your visit: IU requires all parties eligible for reimbursement to complete and submit the Preliminary Travel form prior to the visit. (International students must also complete and submit the W-8BEN form via our SECURE FAX number at 812-855-2170, Attention Admissions, in order to keep your information private. Indiana University is not responsible for additional country taxes. More information for international students about the W-8BEN for Individuals is located on the IU Tax Compliance Guidelines website.)
- During or after your visit: Complete and submit the Travel Reimbursement Request form and original receipts for lodging and/or transportation to lawadmis@iu.edu. Receipts must show the form of payment (cash, check, credit card) and a $0 balance.
Timeline
The entire reimbursement process may take up to eight weeks after all forms and receipts are properly submitted. Delays can be avoided by:
- Submitting all required documents within 72 hours of your visit
- Writing clearly on all forms
- Providing receipts that fulfill the above requirements (shows form of payment and $0 balance)
- Providing a current address or an address where you know your mail will be received and held safely using the Travel Reimbursement Request form
Hotel
- Admitted Student Days: If you are staying at the Biddle Hotel or Hyatt through our reserved block of rooms, the cost of the hotel (room only) for Friday and/or Saturday night is covered by Indiana Law. However, the group hotel rate (approximately $149/night) will be deducted from the total travel reimbursement maximum of $300. Only one room per law student (including guests) is allowed to be reserved in our block. Besides the Biddle Hotel, accommodations in Bloomington include most major hotel chains and many short-term rentals. Check Visit Bloomington for the accommodation that best suits your needs.
- Individual Visits: Besides the Biddle Hotel, accommodations in Bloomington include most major hotel chains and many short-term rentals. Check Visit Bloomington for the accommodation that best suits your needs.
- The hotel receipt must be the final copy issued at check-out with a $0 balance. EXAMPLE: VISA XXXX XXXX XXXX 1234 Balance due: $0
- We will reimburse you for one room per law student (including guests) with a two-night maximum (room only, no incidentals).
- If you are using a travel website to book a hotel, please print your confirmation/receipt from the site you used (hotels.com, Expedia, etc.).
Transportation
- Transportation costs may be reimbursed for either plane, train, bus, or personal car mileage. We cannot reimburse visitors for rental vehicles. Only one form of transportation will be reimbursed. To claim a flight reimbursement, you must fly in and out of the Indianapolis International Airport. If you are flying as part of a multi-destination trip, we will only reimburse travel from your current or permanent address to the Indianapolis airport OR from the Indianapolis airport to your current or permanent home address. You may be reimbursed for up to one round-trip shuttle ticket using Go Express Travel. This company drops off and picks up on campus and at a number of area hotels.
- If driving a personal car, you must provide the departure and destination address (in Bloomington) to claim mileage. The mileage calculation includes the cost of wear-and-tear on your car and the cost of fuel. If you are driving as part of a multi-destination trip, we will only reimburse travel from your current or permanent home address to Bloomington or from Bloomington to your current or permanent home address. We must abide by the current IU mileage calculation (typically around $.67 cents per mile for the first 500 miles), which can fluctuate daily.